As winter recedes and warmer temperatures set in, commercial property owners and managers should leverage the season for a comprehensive facility assessment and maintenance initiative. Beyond enhancing aesthetics, a strategic spring maintenance plan mitigates liability exposure, preserves asset value, and ensures regulatory and insurance compliance.

To safeguard your investment and optimize operational efficiency, consider these key areas during your spring maintenance review:

1. HVAC System Optimization

Spring is the optimal time to conduct a full-scale evaluation of your property’s HVAC systems. Proactive maintenance ensures cooling units operate efficiently ahead of peak demand, reducing the risk of tenant disruptions and unplanned service calls. A professional assessment should include:

Inspection of system components for wear and potential failures
Air filter replacements and duct cleaning to maintain indoor air quality
Calibration of thermostats and controls for optimal energy efficiency

2. Drainage and Plumbing System Integrity

Unchecked drainage issues and plumbing failures can lead to costly structural damage. Prioritize:

Clearing gutters, roof drains, and downspouts to prevent water overflow and foundation issues
Inspecting for pipe leaks, winter-related damage, or compromised connections
Conducting hydro-jetting or snaking of drain lines to eliminate blockages

3. Structural and Exterior Asset Protection

Winter conditions can compromise the integrity of a building’s exterior. A detailed inspection should assess:

Roofing Systems – Identify missing shingles, pooling water, and membrane damage
Building Envelope – Examine siding, façade, and sealants for deterioration
Pavement & Hardscapes – Address cracks, settling, or hazards in sidewalks, parking lots, and curbs

4. Fire Prevention & Compliance

Ensure adherence to safety regulations and minimize fire risks with a thorough fire prevention audit:

Verify fire extinguishers are in working condition and within compliance
Test emergency exit lighting, signage, and suppression systems
Inspect electrical panels and wiring for potential hazards

5. Irrigation System Assessment

After months of inactivity, irrigation systems require pre-season testing to prevent inefficiencies and damage:

Inspect and recalibrate sprinkler heads for proper water distribution
Identify and repair leaks or cracked components to prevent landscape erosion
Adjust timers and pressure settings to optimize water usage

6. Site Drainage and Grading Evaluation

Heavy spring precipitation can expose vulnerabilities in site drainage. Conduct a review to:

Confirm grading directs water away from structures to prevent foundation damage
Ensure stormwater drains and retention areas are clear of obstructions
Repair erosion-prone areas to maintain landscape integrity

7. Security System Optimization & Risk Mitigation

A secure property reduces liability and enhances tenant confidence. Implement a security audit to:

Test and service surveillance cameras, access control, and alarm systems
Inspect locks, entryways, and perimeters for vulnerabilities
Enhance lighting in parking lots, walkways, and access points to deter unauthorized activity

8. Insurance Review & Asset Documentation

Risk management extends beyond physical upkeep—ensuring appropriate insurance coverage is crucial. Property owners should:

Conduct a detailed photographic and written record of current property conditions
Review commercial insurance policies to confirm adequate coverage levels
Engage a licensed public adjuster if damage is identified to secure a fair and comprehensive claim settlement

A well-maintained commercial property is not only aesthetically appealing but also safer and more resilient against unexpected damages. Spring provides the perfect opportunity to address any concerns before they escalate.

Why Hire Globe Midwest

As the Midwest’s largest and oldest public adjusting firm, Globe Midwest™ Adjusters International’s exclusively represents property and business owners, during the insurance claim process, to maximize and expedite our clients’ property insurance claim settlements.

Since 1924, we have represented over 10,000 clients securing billions of dollars in settlements for policyholders.

With offices throughout the Midwest, we are experienced with the types of natural disasters that strike the Midwest, the companies that insure here, and how local claims are handled.